Send Release Notes to Project Stakeholders


Send release notes to interested project stakeholders once a new version is released.


As a project manager, I want stakeholders to be informed one a new version is released. I can configure this script to send a customisable email to members of a project role once a version is released.

Good to Know

  • This script requires Email This issue plugin.
  • Associate this script with the VersionReleasedEvent event listener.
  • Build you own email template using Email This Issue's Template editor.


  • ScriptRunner for Jira ScriptRunner for Jira (5.6.14)
import com.atlassian.jira.component.ComponentAccessor import com.atlassian.jira.event.project.VersionReleaseEvent import import import com.atlassian.jira.web.bean.PagerFilter import com.onresolve.scriptrunner.runner.customisers.WithPlugin import com.onresolve.scriptrunner.runner.customisers.PluginModule import com.metainf.jira.plugin.emailissue.api.EmailService import com.metainf.jira.plugin.emailissue.api.EmailDefinitionApi import com.metainf.jira.plugin.emailissue.action.EmailOptions @WithPlugin("com.metainf.jira.plugin.emailissue") @PluginModule EmailService emailService // Get the released version from the associated event final version = (event as VersionReleaseEvent).version final project = version.project //Name of the template to use final templateName = "Release Notes" //Role send notification to final projectRoleToNotify = 'Administrators' //Get reference to Jira API def projectRoleManager = ComponentAccessor.getComponent(ProjectRoleManager) def issueManager = ComponentAccessor.issueManager def user = ComponentAccessor.jiraAuthenticationContext.loggedInUser def searchService = ComponentAccessor.getComponent(SearchService) // Determine the project role members to send email to def projectRole = projectRoleManager.getProjectRole(projectRoleToNotify) def recipientsTo = projectRoleManager.getProjectRoleActors(projectRole, project).users*.emailAddress // Find issues for the version being released def jqlString = "fixVersion = ${} ORDER BY issuetype, priority DESC, key ASC" def parseResult = searchService.parseQuery(user, jqlString) if (!parseResult.valid) { log.error("Invalid JQL: ${jqlString}") return } def searchResult =, parseResult.query, PagerFilter.unlimitedFilter) def issuesInVersion = searchResult.results.collect { issueManager.getIssueObject( } // Compose parameters for Email This Issue def email = new EmailDefinitionApi() = recipientsTo email.emailOptions = new EmailOptions() email.emailOptions.emailFormat = 'html' email.emailTemplate = templateName // Payload is a key-value pair to populate email templates def payload = [issues: issuesInVersion, version: version] email.payload = payload // Send the email try { emailService.sendEmail(email) } catch (Exception e) { log.error("An exception was thrown: ${e.message}") }
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